Wednesday, January 18, 2012

Zendone-“a beautiful productivity tool for Getting Things Done®”

I am using the Beta version of Zendone for several weeks now and want to share my opinion on it.

The main concept of plaindrops, the developer behind Zendone, is "using the right tool for the right job" for the Getting Things Done® process.

Collect & Process

To collect data, Evernote is their tool of choice. Every new note in the default folder (the inbox) is shown in Zendones process inbox. In this view all your notes from your default notebook are rendered. You are not allowed to skip entries so you are forced to process all input from first to last. This helps me a lot to focus on every item at a time.

Another thing I like is that I am now really using the Evernote inbox. Every input that comes in my life is just put into my default notebook. No tagging, no folders. Then, when I find the time, I know, I am going to process it. Obviously I could have done this before, but there was no real reason for it, so I always collected and processed in one step, which did not always bring the best result.

While processing you can decide for every input, whether it is a task (which you can assign to a project), a date (which is then entered in Google Calendar) or reference material (then it is just stored in Evernote). It goes without saying that tasks can be marked with contexts and persons to delegate.


Every task can be added to a project and marked as next. If latter the task will appear in the do panel. In this sections you see all the next actions of your projects.

Organize & Review

The third and last panel, the review&organize, is where you can see all single and project actions. You can put them in the order you want, add new projects and tasks.

There are two predefined areas of responsibilty, "work" and "home". At the moment it is not possible to edit these or create new ones. For me, that is fine, as I think, it is not necessary, to separate your tasks. I use this as filter for tasks at my customers site and anything else.

What's left to say

These are only the main functions, just to mention it:
- a quickadd area for tasks
- a note pad for input (is added to the process inbox)
- shortcut support
- filter by context

plaindrops call their application "beautiful". I would support this impression, as the application is pretty much fun to use, because of its nice design. The developers obviously have accomplished to create a very fast, desktop-like application. 


Although we are talking about version 0.72 of the application it is already in a very good shape, so that I am able to use it for my task management. The development team puts a lot of effort in finishing the application and meeting user requirements, e.g. a waiting for list was just implemented.

Additionally I am very excited about what comes next, on the top of my personal priority list (and as far as I know on their priority list as well) is the iOS App.

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